# =====================================================================
# The AI Use-Case Intake Form (canonical template)
# AI GOVERNANCE CHAIN™ | (c) 2026 Mathieu K. Gouanou. All rights reserved.
# Member, Harvard Business Review Advisory Council.
# License: CC BY-NC-ND 4.0 | Commercial licensing: contact@aigovernancechain.com
# Citation: Mathieu K. Gouanou (2026). The AI Use-Case Intake Form. AI GOVERNANCE CHAIN™.
# Document standard: human-first AI governance.
# =====================================================================
# WHAT: the front door of governance. One file per AI system or use case,
#       captured BEFORE it ships.
# WHY: you cannot govern what you cannot see. The most common governance
#      failure is a system reaching production that no one formally
#      reviewed. This form makes "register it first" the default.
# HOW TO USE: copy this file per use case into your governance repo,
#      fill it in, and route by the initial_risk_tier at the bottom.
# FREE covers the intake and the routing logic. The full intake-to-register
# workflow, automated triage, and the central inventory live in the paid
# AI Governance Operating System on the AI GOVERNANCE CHAIN™ storefront.

system:
  name: ""
  business_owner: ""         # accountable person
  technical_owner: ""
  date_registered: ""        # ISO 8601

purpose:
  decision_or_task: ""       # what decision or task does it support
  who_relies_on_output: ""

sourcing:
  build_or_buy: ""           # built_in_house | third_party
  vendor: ""                 # if bought, name the vendor
  vendor_screened: false     # AI Vendor Risk Quick-Screen completed

data:
  data_used: ""
  personal_or_sensitive: false

stakes:
  can_affect_rights_safety_money_access: false
  human_reviews_output_before_action: false

initial_risk_tier: ""        # minimal | limited | high | unacceptable
# Routing:
#   minimal or limited -> log it and proceed
#   high              -> full review before launch
#   unacceptable      -> stop

routing:
  decision: ""               # proceed | review | stop
  decided_by: ""
  date: ""
  notes: ""